ASA Recruitment Limited – Privacy Notice

Last updated: August 2026

ASA Recruitment Limited ("ASA Recruitment", "we", "us" or "our") respects your privacy and is committed to protecting your personal information. This Privacy Notice explains what personal information we collect, how we use it, who we may share it with and your rights in relation to your information.

We process personal information in accordance with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We May Collect

When you register with us or use our recruitment services, we may collect and process the following personal information:

• Your name and contact details

• Your address

• Your CV and employment history

• Qualifications, skills and professional experience

• Job preferences, including role, location and salary expectations

• Information about your availability and employment requirements

• Information contained within references

• Right to work documentation

• Passport, visa or permit information where required

• Date of birth where necessary

• National Insurance number where required

• Details relating to job offers and placements

• Financial information where required for payroll or employment purposes

• Any other information you choose to provide that is relevant to our recruitment services

Information may be collected directly from you or obtained from third parties including job boards, professional networking sites, previous employers, referees or other recruitment businesses.

2. How We Use Your Information

We use your personal information to provide recruitment and employment services, including to:

• Match your skills, experience and preferences with suitable vacancies.

• Contact you by email, telephone, SMS or other appropriate means regarding current and future employment opportunities and recruitment-related communications.

• Present your CV and relevant information to prospective employers and clients for suitable vacancies.

• Arrange interviews and assist throughout the recruitment process.

• Place you with clients and prospective employers.

• Verify your identity and right to work where required.

• Obtain and provide references.

• Prepare employment and contractual documentation.

• Administer payroll and payments where applicable.

• Comply with our legal and regulatory obligations.

• Maintain our records and manage our business efficiently.

3. Use of Technology

We may use technology to assist our recruitment consultants with administrative tasks such as reviewing CVs, preparing recruitment communications, matching skills and experience against job requirements and improving the efficiency of our recruitment services.

These tools are used solely to support our consultants. Decisions regarding candidate suitability, shortlisting, submission to clients and employment opportunities are always made by experienced members of our recruitment team and, where applicable, by our clients.

Where appropriate, we take reasonable steps to minimise the personal information processed and use service providers that maintain appropriate security and data protection standards.

4. Sharing Your Information

Your CV and relevant personal information may be shared with prospective employers and clients where necessary to provide our recruitment services and progress suitable employment opportunities.

As a matter of normal practice, we will not send your CV to a client without first discussing the opportunity with you and obtaining your agreement, unless you have specifically instructed us to do so.

We may also share information with trusted third parties where necessary to provide our services or comply with legal obligations, including:

• HM Revenue & Customs (HMRC)

• Pension providers

• Payroll and employment service providers

• Professional advisers

• IT and software providers

• Other organisations where required by law

We only share information where there is an appropriate legal basis for doing so and take reasonable steps to ensure your information is handled securely.

5. Our Legal Basis for Processing

Depending upon the circumstances, we process your personal information on one or more of the following legal bases:

• Your consent.

• Our legitimate interests in providing recruitment and business services, provided those interests are not overridden by your rights and freedoms.

• The performance of a contract or to take steps prior to entering into a contract.

• Compliance with our legal obligations.

Where we rely on your consent, you may withdraw that consent at any time by contacting us.

6. Keeping Your Information Secure

We take appropriate technical and organisational measures to protect your personal information against unauthorised access, loss, misuse, alteration or disclosure.

Personal information is stored and managed using secure systems and trusted service providers. Where third-party providers process information on our behalf, we ensure appropriate contractual, technical and organisational safeguards are in place.

Some of our service providers may process or store personal information outside the United Kingdom. Where this occurs, we ensure appropriate safeguards are in place in accordance with UK data protection legislation.

7. How Long We Keep Your Information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including providing recruitment services, maintaining our business relationship with you and complying with our legal and regulatory obligations.

Further information about our retention periods is available in our Data Retention Policy.

8. Your Rights

Under UK data protection law, you have the right to:

• Request access to the personal information we hold about you.

• Request correction of inaccurate or incomplete information.

• Request deletion of your personal information where applicable.

• Request restriction of processing in certain circumstances.

• Object to processing based on our legitimate interests.

• Request the transfer of your personal information where applicable.

• Withdraw your consent where processing is based on consent.

To exercise any of these rights, please contact:

Email: data@asa-recruitment.com

If you are unhappy with how we have handled your personal information, you have the right to lodge a complaint with the Information Commissioner's Office (ICO).

9. Contact Us

If you have any questions about this Privacy Notice or how ASA Recruitment Limited processes your personal information, please contact:

Company Registration Number: 04163947

Email: data@asa-recruitment.com

ASA Recruitment Limited is registered as a data controller with the Information Commissioner's Office (ICO).

ICO Registration Number: ZA683760

10. Changes to This Privacy Notice

We may update this Privacy Notice from time to time to reflect changes in legislation, our services or the way we process personal information.

The most up-to-date version will always be available on our website. The "Last updated" date at the top of this Privacy Notice shows when it was most recently revised.