GDPR Privacy Notice
This Privacy Notice tells you what to expect in relation to personal information about you which is collected, handled and processed by ASA Recruitment Limited.
We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force. With effect from 25 May 2018, the General Data Protection Regulations (“GDPR”) will come into force, which will change the law.
The information about you we may collect, hold and process is set out below:
Information collected and processed for finding you a suitable role may include:
- Your name
- Your address
- Your email address
- Your telephone number
- CV/work history
- Job preferences including role, geographical areas and salary
- Any other work related information you provide
Information in respect to individuals that have worked for us previously or currently work for us may include:
- In some cases, permits and visas
- National insurance number
- Full details of job offers and placements
- Financial information (including but not limited to payroll details and terms, HMRC data, pension scheme details and statutory payments)
This information will have been provided, by you or a third party who we work with, such as a Job Board Company or another employment business or agency. In the case of references, these will be from your previous employer.
How we use the information
The above information is used to provide our services to you in our capacity as an employment agency to find you suitable work whether on a temporary or permanent basis based on your requirements as set out below.
- To match your skill sets with current job vacancies
- To forward your details to our clients and prospective employers for consideration for vacancies
- To place you with our clients and prospective employers
- To keep you informed of available opportunities as they arise
- To establish that you have the right to work
- To put in place contractual arrangements and documentation once a role has been secured
- To process your pay
All the personal data we have is stored on our database in the UK.
Disclosure of your information
Your CV and related information will be shared or sent to prospective employers and our clients. Once you have secured a placement additional information will be provided to them to enable the placement to proceed.
Other trusted third parties that we may share your data with are as follows: HM Revenue and Customs, pension scheme providers, for the role or for paying you.
What is the legal basis for processing the information?
We will rely on your consent to process the information collected at the outset of the recruitment process.
Information and documentation to establish your right to work is processed by us as we are legally obliged to do so.
Once a position has been found for you, we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.
For the purposes of paying you, where relevant, we are legally obliged to provide information to HMRC.
Once a placement has been secured, we may also process your data on the basis of our legitimate interests i.e. for administrative purposes.
You currently have the right at any time to ask for a copy of the information about you that we hold. If you would like to make a request for information please email email@example.com
When the GDPR comes into force, you will also have the following rights: erasure, restriction of processing, objection and data portability.
Retention of your data
Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy.
Withdrawal of consent
If you have provided us with your consent to process your data, for the purpose of us finding you suitable work, you have the right to withdraw this at any time. In order to do so you should contact us by emailing firstname.lastname@example.org